GSofSI Cookie Resources
GSofSI Cookie Resources
We want the Girl Scout Cookie Program to be as successful as possible for girls and volunteers! Check out the resources below for everything you need to know about the cookie program.
What's New 
2025 Cookie Guides
Important Dates
Initial Order Calculators
Cookie Booth Guidelines, Strategies and Tips
Cupboards
Digital Cookie
Proceeds, Money Management and ACH
How the Cookie Crumbles:
Zero Tolerance for Misuse of Girl Funds
Girl Scouts of Southern Illinois has a zero-tolerance policy for misuse of girl funds; any adult accepting responsibility for handling money is accountable for its proper use and safekeeping. Unresolved debt under $1,000 will be referred to a collection’s agency. Unresolved debt above $1,000 will be turned over to law enforcement for prosecution. Misuse of funds may result in legal action with law enforcement and termination of volunteer service. This policy includes both parent/caregiver and troop leader debt. Unpaid debt may jeopardize the opportunity to sever as a Girl Scouts of Southern Illinois volunteer.
In order to minimize the risk of loss, TCMs should regularly collect payments from caregivers throughout the sale and make prompt deposits into the troop bank account. Please provide weekly/monthly financial updates to families for full transparency. We appreciate your understanding and support of the Girl Scout Cookie Program. The intent of the program standards are to ensure a positive experience for all.
Proceeds
All Troops will earn $1.20 per package and can earn an additional $0.05 a package if the troop reaches a per girl average of 225+.
Reward Opt-Out
Troops with a majority of Cadette, Senior or Ambassadors have the option to opt out of rewards to earn an additional $0.10 per package. Opt-out troops can earn all patches and troop initial or final rewards.
Service Unit Proceeds
Service Units will earn cookie proceeds too! Each service unit can earn between $0.01 to $0.025 per package sold by troops in their service unit. Each service unit is given a cookie box goal and depending on the percentage to goal will determine the proceed rate.
Money Management
Troop Level: Cookie money belongs to the troop, and any misuse or failure to appropriately deposit funds may result in legal action taken by Girl Scouts of Southern Illinois.
To ensure the security of the money, make weekly deposits of funds into your troop’s bank account. DO NOT leave large sums of money in places that may be unsafe. This includes your vehicle(s) and your home.
Troops must deposit all monies form cookie sales including troop proceeds. Troops should not spend troop proceeds until all cookie balances are paid in full with Girl Scouts of Southern Illinois. Troop cookie managers should regularly collect payments form caregivers throughout the sale to minimize the risk of loss and/or outstanding balances.
Money Safety
What to do if theft occurs:
- First, DO NOT go after the thief! The safety of you and the girls is worth much more than a cash box or box of cookies.
- Next, secure the girls and your property (cookies, money, and personal property), and call the police.
- After that, contact Girl Scouts of Southern Illinois at 800-345-6858. If it is after operating hours press 3 for the emergency line.
- Girl Scouts of Southern Illinois will support your through the next steps.
Receipting
You will give this receipt to a girl/caregiver when they pick up cookies from you. The TCM will keep the white copy and the caregiver gets the yellow copy. Again, please keep these receipts for your records even after the sale is over.
You will get a receipt whenever you pickup cookies from your designated cookie cupboard. You may also print your own receipt from the eBudde cupboard transactions tab. It is important to save these receipts for your records even after the sale is over in case there is a discrepancy or a caregiver debt.
Cupboard managers may use a printed eBudde transaction receipt instead of a product receipt. The receipts work the same way. You may also print this receipt out form home when you place your cupboard order.
Cookie/Money Exchange Electronic Receipt
We have available an electronic receipt that troops and caregivers can utilize while money or cookies exchanges hands. This can be used in placed of the paper receipt books, if preferred or if paper runs out. The volunteer and caregiver will each receive an email copy of the receipt if an email is provided for both parties.
Stay organized! Every time that you pick up cookies form your troop cookie manager and/or give her/her money, be sure to get a receipt Keep all receipts for your records. Do not take cookies from the TCM or give him/her money without also receiving a receipt in return.
Transactions
For each transaction, troop cookie managers are caregivers should count cookies and money together, then complete a receipt for the transaction. This way everyone is on the same page.
- All checks should be written to “Girl Scouts of Southern Illinois-Troop #”
- Try not to accept bills larger that $20 (to avoid counterfeit bills)
- Never deposit cookie money into personal bank accounts.
- Every troop should have Check Redi on their bank account to avoid fees that can occur form checks.
- Troops should not accept checks over $250 from a caregiver. Check Redi will only cover bounces up to the amount. Have caregivers write multiple checks, if necessary.
- Check Redi Form (Under "Financial Forms" in the Forms and Documents page)
Note: Troops that get checks with Non-sufficient funds, can send those to their state’s attorney office collection.
ACH
What is an ACH?
ACH is a process called Automated Clearing House. It is an electronic funds transfer from your troop account to Girl Scouts of Southern Illinois.
What is the ACH Form?
The form is needed in order to establish an eBudde account. Every troop must fill out and sign this form.
- To be filled out annually by the troop’s main bank account signer.
- If there are any changes to the account during the product season, a new form must be submitted.
- This form gives Council the permission to pull and/or deposit funds due for cookies from the troop account.
If you are unsure if any of the above forms have been submitted, you can reach out to Council Customer Care or your SUT for the submitted ACH/permission forms.
Rewards
Download a copy of the 2025 Rewards Card
Initial Order Rewards
If your troop earned the initial order reward(s), these will now be given out at the time of the service unit initial order cookie pickup!
75+ cases ordered: each registered girl in eBudde will receive a Girl Scout money bag
100+ cases ordered: Each troop will receive a booth kit bundle of the tabletop riser, two-sided table cloth and carrying tote if the troop’s initial order is 100+ cases.
Cookie Techie Week
During the week of January 11-18 girls can earn the cookie techie patch if they complete the following:
- Send 18+ Unique Emails through DOC
- Upload a Photo or Video in DOC
- Sell 25 packages
Bake it Forward Donation Rewards
- 12+ Donation Packages: Charm Patch
- 18+ Donation Packages: GOC Charm
- 24+ Donation Packages: Panda D Charm
- 30+ Donation Packages: Rock Charm
Adventure Bucks
Adventure Bucks can be used to register for any event listed on our gsEvents calendar. Email instructions will be sent by April 1 on the redemption process. Adventure Bucks will expire on March 1, 2026.
Higher Reward Levels
Final reward level 1000 to 2025: Council will work with and ship these rewards directly to the Girl Scout. Girl Scout home addresses must be up to date on their Girl Scout membership account.
Cookie Crossover Patch
Patches will be mailed directly to the Girl Scout from M2. Please contact M2 customer care if you have any questions on your patch’s status. 800-372-8520
To earn:
- Create your avatar in the Fall
- Send 18+ emails during the 2024 Fall Product Program
- Sell 250+ packages of cookies during the 2025 Cookie Program
Kindness Counts
While our youth Girl Scouts are the heart of our organization, it can only happen with our registered adult members. These amazing adults act with kindness and empathy daily, demonstrating the behavior we want our Girl Scouts to learn. When you see another adult in this uplifting way, you can highlight them by nominating them for a Kindness Counts patch.
These nominations are for adults who have shown you kindness. At the end of the cookie program, every person nominated will receive our Kindness Counts Patch. We will also feature some nominations on our social media page.
Girl Scout Juliettes
Forms and Council Resources
Cookie College
